For the benefit of both your organization and your event, please familiarize yourself with the following TheatreWorld Backdrops rental information. Doing so will ensure the most successful rental experience for you by ensuring that you not only enjoy the finest quality backdrops available, but also that you do so in the most cost-effective manner possible.
If you have already reserved your backdrop(s) or drapery product(s) for your event, the following was provided and agreed to by you when you placed your order. If you have not placed your order, please review below and have the information available. WITHOUT RECEIVING ALL OF THE FOLLOWING INFORMATION FROM YOU, WE CANNOT PROCESS YOUR RESERVATION.
RENTAL AGREEMENT An authorized representative from your organization must read, agree to, and execute the standard TheatreWorld Backdrops rental agreement and submit it electronically to our administrative team. Please call (888.TWB.DROPS) for assistance.
RENTAL PAYMENT. In order to confirm your reservation, we require a non-refundable $100.00 deposit per item and executed rental agreement. We accept reservations up to 18 months in advance of shipment. For reservations 0-5 months in advance of shipment, payment and executed agreement is needed with the order. Schools may use a Purchase Order and executed agreement in lieu of a deposit. For orders 6-18 months in advance of shipment, a non-refundable $100 deposit, per backdrop, and executed rental agreement is required. We accept all payments by E-check, debit card, or credit card: VISA, MASTERCARD, AMERICAN EXPRESS, or DISCOVER. If your organization requires the use of Purchase Orders, please call us.
RENTAL SHIPMENT. TheatreWorld will ship all items via UPS or FedEx ground, unless otherwise specified by The Customer or during the Holidays. TheatreWorld's Round Trip shipping charges include: product shipping to The Customer and The Customer returning the Product to TheatreWorld via UPS or FedEx ground using TheatreWorld provided labeling; insurance covers the Product replacement or repair only should the Product be damaged or destroyed by UPS or FedEx. Special Processing (Customer's Shipper) - TheatreWorld will ship to The Customer with UPS or Federal Express provided that The Customer has an existing account with the carrier and provides Product damage insurance. The Customer agrees to provide TheatreWorld with the name and phone number of the person or shipping agent who will receive your order and the exact address where the order will be accepted. The Customer is also responsible for returning the Product back to TheatreWorld by The Customer’s Contract Return Date. All return shipments must be returned to TheatreWorld Backdrops, 110 Dunbar Avenue S., Suites A & B, Oldsmar, Florida 34677.
RENTAL LATE RETURNS. If The Customer returns the Product to TheatreWorld after the Return Date specified on the order, The Customer agrees to pay TheatreWorld a late fee of One Hundred Twenty-Five Dollars ($125.00) per day, per item, until the Product is received by TheatreWorld.
TheatreWorld will ship all items via UPS or FedEx ground, unless otherwise specified by The Customer or during the Holidays. TheatreWorld's Round Trip shipping charges include: product shipping to The Customer and The Customer returning the Product to TheatreWorld via UPS or FedEx ground using TheatreWorld provided labeling; insurance covers the Product replacement or repair only should the Product be damaged or destroyed by UPS or FedEx. Special Processing (Customer's Shipper) - TheatreWorld will ship to The Customer with UPS or Federal Express provided that The Customer has an existing account with the carrier and provides Product damage insurance. The Customer agrees to provide TheatreWorld with the name and phone number of the person or shipping agent who will receive your order and the exact address where the order will be accepted. The Customer is also responsible for returning the Product back to TheatreWorld by The Customer’s Contract Return Date. All return shipments must be returned to TheatreWorld Backdrops, 110 Dunbar Avenue S., Suites A & B, Oldsmar, Florida 34677.
RENTAL LATE RETURNS. TheatreWorld’s product rentals are in high demand. We have promised other customers these same items for their special event and it is therefore extremely important that the products be returned as stated in the Rental Agreement. PLEASE NOTE: If for any reason the product(s) are not received as agreed to in the Rental Agreement, you will be invoiced $125.00 per day for each item for each day late until item(s) are received in our warehouse. In addition, any freight upgrades necessary to expedite the item(s) to the next rental customer will be charged to your account.
RENTAL CANCELLATION. TheatreWorld understands that sometimes plans may change and we want to be as flexible as possible. A reservation may be cancelled up to 10 days prior to the scheduled shipment date without any additional charge. However the $100.00 prepayment per item used to confirm your reservation is non-refundable. For any order that is cancelled two business days or less from the scheduled ship date, you will be billed for the entire rental amount.
Inventory Condition Ratings
TheatreWorld Backdrops is very proud of not only the quality of our backdrop and drapery designs, but also the handling care and maintenance that goes into every drop, every rental, every time. After each rental return, our backdrops are carefully inspected to assign a Backdrop Condition Status between 1 and 5 and to assess when repairs may be needed. This Backdrop Condition Status is very important as it accurately depicts to you, our Customer, the quality of the backdrop or drapery product you are considering renting. See grading system detail.
5. Backdrop is new or in like-new condition. Drop has either not yet been rented or rented only a few times. Repairs, if any, have been made by a highly-trained team. Drop is useable for all venues, including when the audience is within a foot of the backdrop.
4. Backdrop is in newer condition. Item has been rented many times and may have slight paint fade due to theatrical lighting. May include minor cracking of the paint areas. Repairs, if any, have been made by a highly-trained team. Drop is useable for a majority of venues and only recommended when the audience is at least 10 feet away from the backdrop. Available for discount rental.
3. Backdrop that has been rented and returned with excessive scuff or damage that can not be repaired to a Condition 4 or 5 status. Flaws may be seen from the first couple of rows of the audience approximately 20 feet away. Useable for stage venues only. Can be improved with proper lighting or set arrangement. Available for discount rental.
2. Backdrop that has been rented multiple times and returned with excessive wear associated with heavy cracking or fading of the paint throughout. Flaws are seen from the first few rows of the audience approximately 20 feet away. Useable for some stage venues. Can be improved with proper lighting or set arrangement. Backdrops with this rating no longer meet TheatreWorld’s quality standards and have been removed from rental inventory. Available for discount purchase.
1. Backdrop that has been rented multiple times and returned with heavy wear associated with heavy cracking of the paint throughout. Useable for certain stage venues. Backdrops with this rating have been removed from rental inventory. Available for discount purchase.
Backdrop Care and Maintenance
TheatreWorld offers its customers a detailed document regarding proper backdrop handling, unpacking, hanging, re-packing,etc.,not only to ensure that the backdrop is displayed in its optimal condition for your event, but also to avoid accidentally damaging the drop and incurring additional fees.Return shipping labels are also included in your package to simplify event logistics.
While each backdrop is shipped to you with a hard copy inside the package, you may download a copy of the TheatreWorld Backdrop Care and Maintenance document here.
Who is TheatreWorld Backdrops and why should I consider them?
TheatreWorld Backdrops was created as an extension of local theatre and touring entertainment groups. to not only assist with our in-house and touring productions, but more globally, to help simplify the inherent challenges, costs, schedules, and production elements present in all staged and/or live events. TheatreWorld Backdrops’ staff, associates, and artists have decades of experience in the professional live theatre, entertainment, and event arenas. Our team includes planners, producers, directors, scenic artists, entertainers, technical teams, and the like. Supporting our Florida-based staff is a world-wide group of associates including some of the best artists, computer graphics, and illustrators available today. Our goal is to build ongoing relationships with our customers and provide them with the finest quality backdrop/graphic designs in the most cost-effective fashion for all of their productions.
Why should I consider using a backdrop for my event?
A backdrop can be the final element to bring your event to life in the grandest way possible, to enhance event decor, drive home your event theme and provide a visual impact statement making your event truly unforgettable. Backdrops can also replace the need and expense of multiple set pieces and props since they enhance your event or theme on a grand scale.
What types of backdrops does TheatreWorld offer?
TheatreWorld offers a broad spectrum of backdrops designed to accommodate diverse high quality productions: theatres, schools, corporate event planners, cruise ship entertainment directors, and the like. We feature a rapidly growing selection of drapery products that have been directly inspired not only by Broadway, National Tour, and London West End productions but also by a wide variety of popular, world-class entertainment venues such as Las Vegas, Branson, etc. While our primary products are full backdrops, we also offer a growing selection of theatrical headers and legs.
What are your rental rates?
TheatreWorld’s rental rates vary based on the size of the rented product. While we do carry a number of specialty items with varying costs, our standard backdrop products come in three (3) primary sizes that range from 25’ wide x 15’ high, 40’ wide x 18’ high, to 48' wide x 20' high. Weekly rental prices range from $210.00 to $600.00.
What is your standard rental week?
TheatreWorld is intimately familiar with the constraints and pressures of the industry and therefore guarantees that you will receive your backdrop(s) no later than Monday of your tech week/first performance week. You would then be responsible to ship the backdrop back to us the Monday post your event. In short, a rental week is Monday to Sunday. That said, as we understand the need to receive backdrops on time, we always prefer to ship your backdrop early whenever possible. Of course, you would never be charged any additional fees for receiving your backdrop early.
Should I rent or purchase a backdrop?
The length of your event, your available budget, and the number of times you plan on using the backdrop in the future all factor into the decision as to whether to rent or purchase. As we are primarily interested in building ongoing relationships with our customers, one of our backdrop specialists would be more than happy to help you determine the best possible option based on your current and future needs.
How are your backdrops painted?
Depending on the style of the particular drop in question, backdrops are either fully hand painted or painted using a combination of hand painted and airbrush technique.
Do you have backdrops that are printed digitally?
We do not offer digitally printed backdrops any longer as part of our rental inventories.
Do your backdrops come in a variety of sizes?
Yes. We can create a backdrop of any size to your exact specifications on a custom order up to 60' wide x 25' high. However, our standard backdrop sizes are: 25’ wide x 15’ high, 40’ wide x 18’ high, and 48' wide x 20' high. We also offer a selection of border packages including: Legs at 10' wide x 20' high and Headers/Teasers at 6' high x 40' wide.
Can a backdrop only be used at the exact size of the drop?
Not at all. Every backdrop and drapery item that TheatreWorld either rents or sells are soft goods. The material can be folded or rolled from the sides or bottom to fit the exact size of your venue provided you have selected a product that is larger than your space.
What kind of material are your backdrops made out of?
All of TheatreWorld’s hand painted or airbrushed backdrops are made out of a medium-weight muslin (cotton) material.
Our group uses projection equipment in lieu of backdrops. Do you have projection products available?
No. TheatreWorld Backdrops no longer offers our backdrops in digital form for projections.
Are your products flame retardant/resistant?
Yes, all backdrops and drapery that TheatreWorld rents and/or makes available for purchase are flame retardant. As opposed to the more traditional practice of spraying a solution on the back of a finished backdrop, in order to achieve the highest levels of flame retardation and resistance, TheatreWorld’s team fully submerges and impregnates all raw muslin backdrop materials in Shield Flame Retardant. All treated fabrics used for TheatreWorld Backdrops have passed NFA 701 tests successfully. The treated fabrics also satisfy BS 5867 Part 2, Type B performance levels successfully undergoing BS 5651 and BS 5438 Test 2. It is also certified that Shield Flame Retardant is a special chemical formulation manufactured by M/S Fiber Shield Industries, Inc. in the USA to provide all kinds of fabric with flame retardant treatment. Shield Flame Retardant holds certification from the State Fire Marshall, California (#C-17400) and the City of New York (#141-89-SM).